Below you find the frequently asked questions regarding the CLARIAH call for Research Pilots.


 The call text (section 2) requires an “article intended for publication in a scientific journal”. How should “scientific journal” be interpreted here?

The English language has the strange property that the terms “science” and “scientific” are often interpreted as not applying to research in the Humanities. This reading is certainly not intended. Read “scientific journal” here as “academic journal” .

 The call text (section 2) requires an “article intended for publication in a scientific journal”. Is publication in conference proceedings also allowed?

Yes, this is allowed, provided that the full articles (so not: abstracts) are peer-reviewed ; the lower the acceptance rate of the relevant conference, the better.

 Is matching by other parties allowed?

Yes, this is allowed, and can make the proposal even stronger. However, one must make sure that the matching does not make it impossible for the proposal to meets all requirements of the Research Pilot Call.

 Can organisations from outside the Netherlands participate in a project?

Yes, that is possible, but organisations from outside the Netherlands cannot get any funding from CLARIAH. They must ensure their own funding, and the conditions on that external funding must not make it impossible for the proposal to meets all requirement of the Research Pilot Call.

 The call text (section 30 states: “The humanities researcher cannot be a member of the CLARIAH component developer team.” What is the rationale behind this condition and how should it be interpreted?

The statement can be made a bit more precise:

The humanities researcher cannot be a member of the CLARIAH component developer team working on the same tool or data set employed in the research proposal, or a closely related tool or data set.

This condition has been included to avoid that projects are funded in which a component is improved for which there is no demand among humanities researchers (which happened a lot in the past!). In addition, meeting this requirement is evidence for the relevance of the component beyond the team that developed it. However, we are aware that nowadays many development teams already include humanities researchers (which is a very good development), and we do not want to fully exclude them from participating. In case of doubt, consult the CLARIAH office:

 Who are the members of the ad-hoc evaluation committee?

These members have been invited. The composition of this committee will be published (here) as soon as they have accepted the invitation.

How do we plan and budget work for the project if it coincides with work that s independently on the development agenda of the work package?

We recommend to budget what is needed for a proper execution of the project, and not to make yourself dependent on a development agenda you have no influence on. If duplication of efforts is imminent, the relevant WP agenda will be adapted to avoid it.

 The call text speaks of the Berekening vergoeding met salarispeil 2015-07-01. Can we use the updated 2016 document?

Yes you can use the data from the Berekening+vergoeding+met+salarispeil+01072016.

At the moment the call was written, this document did not exist yet, but in the meantime it has appeared.

 We want to organize a workshops or tutorial as part of the project. Is that allowed, should it be budgeted, or can we request money from the WP1 education/training/dissemination funds?

We encourage including the organisation of a workshop or tutorial in your project plan and recommend to set aside an explicit budget for it (which probably can be rather small, e.g. 2k euro). You can also apply for funds from WP1, but it is stronger if you explicitly budget it in your proposal because you are then not dependent on a funding instrument that you do not control.

Can we budget work for a student assistant in the project proposal?

Yes, if you justify in the project proposal that a student assistent is required, describe what role the student assistant will play in the project and why this role can / should be filled by a student assistant. Include the costs for the student assistant in your budget.

Are we allowed to outsource work to a commercial partner?

Yes, this is allowed if all results of the work by the commercial partner (data, software) are made available under Open Access and are fully managed after the project’s end by the hiring participant and one of the Centres. You must also justify why outsourcing is the best solution for the task and show that the selected company has the required knowledge, expertise and track record to carry out this task.

Costs for subcontracting must be budgeted under material costs

Be aware that, in the case of subcontracting

  • VAT must be paid, effectively increasing the costs with 21%
  • Software must meet the requirements of the CLARIAH software guidelines
  • If you outsource work to a commercial partner, the relevant knowledge and expertise is built up at this commercial partner, and not, or much less, in your own organisation

Make sure to take these factors into consideration when considering outsourcing.